Data security

It is important to understand the risks to your research data. You will need to mitigate against these when working in the office, at home or abroad. This includes when collaborating with others. 

Data security for researchers

Good data security protects your research and supports collaboration, both at Cambridge and elsewhere.

University Information Services (UIS) provide advice on:

• Security  

• Data Security for researchers   

This includes:

• securing your devices
• using collaboration tools
• working at conferences or overseas
• assessing risk to your data

Please see our advice on Secure and collaborative working.

Cyber security awareness  

We all have a responsibility to ensure cyber security. Annual cyber security training is mandatory for: 

• all University and College staff 

• all students 

• and anyone else who uses University information services. 

This is stated in the University's Information Services Acceptable Use Policy.  

How to report an IT security incident  

Please tell someone as soon as possible if you think you have: 

• fallen for a scam 

• downloaded or clicked something you shouldn’t have. 

See also Report an IT security incident   

How to report a Personal Data Breach

Report the breach as soon as possible to:

• Local data breach officer (e.g. Departmental Administrator or Computer Officer)
• If unsure contact the Information Compliance Officer

See also Report a Personal Data Breach  

Data security during fieldwork

When collecting data during fieldwork, you should:

• secure your devices using UIS security advice
• back up your data regularly
• digitise paper documents regularly

The International Engagement Hub provides extra guidance, including several videos.

See Secure and collaborative working for further information on keeping your data safe when working with collaborators.